The funds granted under the ID.UJ programme to implement specific actions throughout JU entities shall be disbursed in accordance with its intended purpose, in a rational, purposeful and economical manner, and in accordance with generally applicable laws regarding disbursement of public funds and internal acts applicable at Jagiellonian University.
A head of a JU entity prepares, via the strefaid.uj.pl application system, a material and financial plan in which they include activities from amongst the available list which is being opened appropriately to the allocation of support which may be shared for employees, students, and institutions. In justified cases, it is possible to include an action not encompassed by the strefaid.uj.edu.pl application system, with the reservation that the minimum number of actions to be fulfilled in a given calendar year should not be less than three.
The allocated funds should be disbursed for the implementation of all actions set out in the material and financial plan, with the reservation that it is not allowed to disburse, for the implementation of one action, more than 50% of funds allocated to the disposal of a particular JU entity in a given calendar name.
The head of the JU entity may decide upon the allocation of up to 5% of funds granted to the JU entity in a given calendar year for the implementation of particular actions under the ID.UJ programme, to the so-called costs of general nature which include a.o. institutional and administrative support or other issues essential for the proper implementation of the ID.UJ programme throughout JU entities. These costs shall not be charged at flat rates but on the basis of expenditure actually incurred (invoice, bill, payroll, etc.)
The head of the JU entity can modify a material and financial plan by transferring funds between selected activities up to 25% of the funds earmarked for the implementation of one of the aforementioned actions. Other modifications, especially the introduction of a new action or the transfer of funds for the subsequent year require the approval by the JU Vice-Rector for Research.
The head of the JU entity can decide on the use of funds, in whole or in part, awarded by the entity and earmarked for the implementation of actions under the ID.UJ programme for financing of flagship projects realised in a given Priority Research Area (hereinafter: ‘PRA’), by which the entity is covered. The decision on this matter shall be taken in consultation with heads of other JU entities participating in the implementation of a give flagship project and included as a new action under the institutional support.
JU entities are free to choose a method of implementation of each action as well as to decide which activity they want to include, providing they are in compliance with the detailed guidelines concerning a method of implementation of selected activities included in the strefaid.uj.edu.pl system.
Each activity under the action being implemented by a JU entity shall be associated thematically with an issue of one or several PRAs under which the entity is covered. Additionally, each activity shall pursue at least one of the pillars of the 4*I , that is interdisciplinarity, internationalisation, innovation, and integration.
The head of the JU entity is obliged to attribute results and indicators to each of the selected actions from a drop-down list in the system. Monitoring the completion of the results declared and indicators may constitute the basis to take decisions by JU authorities which can stimulate proper implementation of the ID.UJ programme.
Actions implemented at the JU entity level should put emphasis on research development of academics, students, and should deepen research and teaching collaboration between JU units and other national and foreign research institutions. Furthermore, the implementation of actions should seek to increase research level and level of internationalisation of research and teaching activity of the University as well as aim to achieve the indicators defined in the ID.UJ proposal.
Actions for doctoral students are implemented according to separate rules and must not be included in the material and financial plan.
All activities under the ID.UJ programme implemented at the level of a JU entity should be settled pursuant to the provisions and procedures applicable at Jagiellonian University.
Procedures of engaging new employees for the implementation of actions under the ID.UJ programme must comply with the general rules applicable at Jagiellonian University and the terms of organising and conducting open calls at the level of entities.
At the close of each calendar year, the JU entity shall be responsible for preparing a technical and financial report, in the strefaid.uj.edu.pl system, covering all actions and activities implemented under the ID.UJ programme. Deadline for submitting the report shall be specified each time by the Vice-Rector for Research.
The head of the JU entity shall be responsible for the correct expenditure of awarded funding and the implementation of actions and activities pursuing the objectives of the ID.UJ programme.
Issues concerning structure and administration of the ID.UJ programme at the level of a JU entity are left to the head, who, in addition to preparing the technical and financial report, may appoint persons accountable for substantive and administrative matters of implementation and verification of performing particular actions and activities by the JU entity under the ID.UJ programme.
The implementation of actions and activities which demand conducting calls shall take place by means of the strefaid.uj.edu.pl. Remarks on call entry forms in the Strefa ID.UJ shall be submitted to dr hab. Maria Próchnicka, JU professormaria.prochnicka@uj.edu.pl.
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